Search Results for: the council pta

The Council PTA

A council is a group of PTA units organized under the authority of California State PTA for the purpose of collaboration, leadership training, and coordination of the efforts of the member units. A council provides the units within a city, county, or area an opportunity for cooperation in promoting their common interests and discussion regarding their common issues. It coordinates the work of the member units with other agencies or organizations in the area working for children and youth. It serves as a channel of communication between the state and district PTA and the units.

To remain in good standing, a council must:

  • Adhere to the Purposes and basic policies of the PTA;
  • Adhere to California State PTA policies and bylaws;
  • Have bylaws reviewed yearly and approved biennially according to the procedures of California State PTA;
  • Have a minimum of three units as council members;
  • Have a minimum of three officers: president, secretary, and treasurer;
  • Forward the national, state, and district PTA portion of the unit per capita dues through channels to the district PTA by the due date;
  • Forward unit insurance premiums from local units to district PTA by the due date;
  • Remit council insurance premiums to district PTA by the due date;
  • File all required state and federal tax returns and other government forms;
  • Submit the names and addresses of association and council officers to the district PTA according to established procedures and due dates.

In addition, the council must:

  • Possess a Charitable Trust number from the California Attorney General’s Registry of Charitable Trusts;
  • File an annual Registration Renewal Fee Report (RRF-1) with the California Attorney General’s Registry of Charitable Trusts.

Responsibilities (Not All-inclusive)

The Council Shall

Provide information and support to member units.
Form a close tie between the district PTA and the units.
Promote PTA programs and observance of PTA policies, principles, procedures, and bylaws.
Arrange training or workshops and group conferences for unit leaders in cooperation with the district PTA.
Work closely with district PTA president and leadership department in organizing new units and all matters of leadership service.
Coordinate PTA activities in a community or school district with the consent of the majority of its member units.
Provide opportunities for local units to collaborate on projects together.
Implement council projects only after a majority of the local units vote to support them.

The Council Shall Not

Legislate for units or regiment them in activities.
Duplicate the function of unit or district PTA type of meeting.
Utilize unit leaders in council roles if needed at the unit level.

Policies

  1. A council cooperates with, but does not join, other organizations.
  2. A council does not pay dues to the National PTA, California State PTA, or district PTA. It may collect council per capita dues from its units, and/or a unit assessment. An assessment must have units’ approval and be included in all the units’ standing rules.
  3. A council shall not assess additional fines or late fees for the late submission of insurance, per capita or reports required by California State PTA.
  4. A council’s officers, committee chairmen, and representatives must be members of PTA units within the council.
  5. The council president-elect (or the president continuing in office) or the elected alternate and one delegate or alternate elected from the council of the voting body shall represent the council at the California State PTA Convention.

Leadership Development Grants for Unit, Council and District PTAs

(Established 2000 – Reviewed April 2017)

Grants may be available annually from California State PTA to encourage and support attendance at the California State PTA Convention, regional and/or local trainings in order to strengthen leadership on unit, council, and district PTA boards.

Selection: A check for the grant is sent to the district PTA. It is the responsibility of the district PTA to select recipients and forward grants to the individual PTA.

The district PTA must submit a final report to the California State PTA office detailing the distribution of leadership development grant funds no later than June 1. See Forms, Leadership Development Grant Report.

Failure to submit this report by the due date will result in an invoice payable upon receipt from California State PTA for the amount of the grant. The Scholarship and Grant Committee and Leadership Services Commission will take into consideration the timely receipt of the report when awarding future Leadership Development Grants.

Direct all questions regarding due dates or rules for all grants to the California State PTA Scholarship and Grant Committee Chairman at grants@capta.org for leadership development grants please contact your district PTA.

Cultural Arts Grants for Unit, Council and District PTAs

(Established 2000 – Reviewed August 2014)

Grants are available annually from California State PTA for use by unit, council, and district PTAs to develop and implement student-centered cultural arts programs and projects focused on arts education.

Application: An application form for the grant is located in the California State PTA Toolkit. Applications must be received in the California State PTA office by close of business on October 15. When October 15 falls on a weekend, applications are due in the State PTA office by close of business on the following Monday. Postmarks will not be accepted.

Eligibility: Applicant must be a unit, council or district PTA in good standing.

Selection: Recipients are selected by the California State PTA Scholarship and Grant Committee. A check for the grant is sent to each unit, council, and district PTA recipient following the January California State PTA Board of Managers meeting.

Outreach Translation Grants for Unit, Council and District PTAs

(Established 1997 – Reviewed August 2014)

Grants are available annually from California State PTA for use by unit, council and district PTAs for written or verbal translation of PTA materials into other languages.

Application: An application form for the grant is located in the California State PTA Toolkit. Applications must be received in the California State PTA office by close of business on October 15. When October 15 falls on a weekend, applications are due in the State PTA office by close of business on the following Monday. Postmarks will not be accepted.

Eligibility: Applicant must be a unit, council, or district PTA in good standing.

Selection: Recipients are selected by the California State PTA Scholarship and Grant Committee. A check for the grant is sent to each unit, council, and district PTA recipient following the January California State PTA Board of Managers meeting.

Parent Education Grants for Unit, Council and District PTAs

(Established 1953 – Reviewed August 2014)

Grants are available annually from California State PTA for use by unit, council, and district PTAs to develop and implement parent education programs or projects.

Application: An application form for the grant is located in the California State PTA Toolkit. Applications must be received in the California State PTA office by close of business on October 15. When October 15 falls on a weekend, applications are due in the State PTA office by close of business on the following Monday. Postmarks will not be accepted.

Eligibility: Applicant must be a unit, council or district PTA in good standing.

Selection: Recipients are selected by the California State PTA Scholarship and Grant Committee. A check for the grant is sent to each unit, council and district PTA recipient following the January California State PTA Board of Managers meeting.

Service to Unit, Council, and District PTAs

California State PTA provides mailings, subscriptions, publications, and supplies to unit, council, and district PTAs.

Service Mailings

Current California State PTA and National PTA materials are compiled and distributed to unit, council, and district PTAs to support planning and implementing programs and projects. Presidents should become familiar with all materials received and share the contents with the executive board, giving specific items to officers and chairmen for their use.

Service mailings are distributed free to the following: unit, council, and district PTA presidents; council and district PTA counselors; district PTA officers and committee chairmen; district PTA offices; California State PTA Board of Managers and Advisory Board members.

California State PTA Newsletter

As a service of California State PTA, PTA in California, the official newsletter of California State PTA, issued four times per year, is sent without charge to: unit and council presidents; council and district PTA counselors who hold no other board position; district PTA board members; California State PTA Board of Managers and Advisory Board members; district PTA offices; California State PTA past presidents; county and district superintendents of schools in California; members of the State Board of Education; National PTA Board members; state PTA newsletter editors; allied agencies; members of the state legislature; and others at the discretion of the California State PTA president. Others may subscribe annually or view the newsletter online at capta.org. All subscriptions begin when payment is received and end with the final issue of the year.

Legislation Newsletters and Reports

Sacramento Update, a newsletter prepared and distributed by California State PTA, reports on current state legislation that affects the education, health, safety and protection of children and youth and includes a brief summary of federal legislation. It is published five times annually in July, October, January, February/March, and April/May and is distributed free to the California State PTA Board of Managers. It is also posted on the California State PTA website, capta.org.

The California State PTA Legislative Action Report is prepared following meetings of the Legislation Action Committee, scheduled January through July, as appropriate. It is distributed through the California State PTA Legislation Alert email listserv and posted electronically on the California State PTA website. Updated information on PTA’s positions on proposed legislation can be accessed on the California State PTA website, capta.org, Advocacy, Current Legislation Tabs.

To subscribe to the California State PTA Legislation Alert listserv, email Advocacy@capta.org or call 916.440.1985. The listserv includes members of the California State Board of Managers, district PTA offices and legislation chairmen, council presidents and legislation chairmen, and subscribers.

Each week while Congress is in session, National PTA publishes This Week in Washington, a free electronic newsletter, so that members and non-members can learn about what’s happening in Washington, D.C., and about federal legislative issues of interest to child advocates. To subscribe, visit the National PTA website, www.pta.org/ia_newsletters.html.

Publications and Supplies

Both California State PTA and National PTA prepare a great variety of published material for the benefit of PTA leaders and members. Publications are listed by subject area, with a brief description of how they may be helpful in PTA work, in the List of PTA Materials, available online at capta.org and in the Toolkit Introduction section. Costs of PTA publications for use of officers and chairmen should be included in the annual budget.

Order forms with current prices are included in the List of PTA Materials in the Toolkit Introduction section. All orders are subject to shipping and handling charges. For information on how to order materials or subscribe to PTA publications, refer to the Resources and Subscription page in the Introduction of the California State PTA Toolkit.

Social Media Guidelines for PTA Leaders and Members in California

Each PTA District, Council or Unit can create its own policies for members who use social media and identify themselves as PTA leaders or members. The California State PTA Social Media Policy is included as an example. 

The California State PTA uses social media and encourages leaders at all levels to participate in an engaging and productive exchange. The community-based aspects of social media can benefit PTAs in reaching out to new audiences and engaging an existing base. However, use of social media carries with it certain responsibilities. To assist leaders and members in making responsible decisions about using social media, we have established the following guidelines:

Guidelines

For our purposes, social media includes all means of communicating or posting information or content of any sort on the Internet – whether or not these channels are associated or affiliated with a PTA – Ultimately, you are solely responsible for what you post online.

Leaders and members may associate themselves with the organization in different ways—explicitly – by stating in a profile or on a site a PTA title or involvement and/or implicitly—by posting photos, graphics or other information that identifies them as a PTA leader or member.

You speak for yourself but your actions reflect on the organization. Do not post confidential information, accusatory statements, or any defamatory information. Be respectful, truthful, discreet and responsible no matter your privacy settings.

Consider the following:

If your profile picture identifies you as PTA, be aware when posting comments on other sites, both public and private. Remember PTA’s Noncommercial, Nonsectarian, Nonpartisan policies when posting on public sites (i.e., newspaper comments, public blogs, trade publications and other)

Privacy settings are no guarantee of privacy. Search engines and other technologies make it impossible to take something back once it’s been posted. Screen shots, forwards and other technologies can spread messages quickly beyond your intended circle of friends or followers.

Mistakes happen. If they do, apologize.

California State PTA Officers and Commissions

The seven commissions can be classified into two groups: (1) those dealing primarily with internal, organizational matters: special events, leadership services, membership services, and communications; and (2) those dealing with external issues in which PTA has a vital interest: health & community concerns, education, and family engagement.

The commissions are chaired by vice presidents elected biennially by the PTA membership at the annual convention in odd-numbered years. Commissioners are appointed members who serve during the administration. The treasurer serves on the leadership services commission.

California State PTA constantly assesses children’s needs to determine where and how PTA action should be initiated or intensified. State resolutions, letters, and results of studies from unit, council, and district PTAs as well as National PTA programs and priorities provide direction to the California State PTA Board of Managers. Each commission develops its plan of action based on the goals and priorities of the association.

The work of the commissions is facilitated through special committee studies and cooperation with statewide allied groups, agencies, and coalitions whose goals are similar to PTAs. Each commission is responsible for providing leadership and education to unit, council, and district PTAs to help implement the projects and activities that fall within its area of concern. Through PTA in California, the website – capta.org – and other avenues of communication, unit, council, and district PTAs are kept informed of current projects, the progress of studies, and the initiation of new projects.

Communications Commission

The Communications Commission is responsible for internal and external California State PTA publicity. Its work includes news releases and news conferences; radio and TV appearances by California State PTA Board of Managers members; website maintenance (capta.org); social media outreach; and development, design, and publication of print and digital communications including PTA in California, PTA Connects, and SMARTS. It is responsible for concerns related to mass media and their effects on children, youth, and families.

Health and Community Concerns Commission

The Health and Community Concerns Commission deals with issues related to the support of the whole child within the home, school and community. Topics in this area address the health and welfare of children and their families such as:

  • Bullying prevention
  • School and Community Safety
  • Tobacco and Substance Abuse Prevention
  • Chronic Absence and Truancy
  • Mental, personal and community health issues
  • Homeless and Foster Youth

The Commission supports collaborations among parents, schools, communities, institutions, agencies and organizations, which are essential to the health, wellbeing and academic success of California’s children and youth.

Special Events Commission

The Special Events Commission plans, implements and evaluates facilities, vendors, security, transportation and operations of special training events for California State PTA including convention/annual meeting, regional trainings and more.

Education Commission

The Education Commission focuses on policies, pending legislation and education trends affecting public education. Education commissioners represent California State PTA on numerous statewide coalitions and committees to bring the parent perspective to policymakers and the public. The commission provides tools and information to actively engage PTAs throughout California in local and statewide efforts to ensure that every child has the opportunity for an excellent education.

Leadership Services Commission

The Leadership Services Commission is responsible for strengthening and extending the work of PTA. Its activities include providing opportunities for leadership development and training to unit, council, and district PTAs; giving guidance in strengthening, organizing, reorganizing, and disbanding unit, council, and district PTAs; and generally augmenting the influence and public understanding of PTA, its purpose, and work.

Legislation Team

The Legislation Team includes the director of legislation, an advocate for federal issues, and state legislative advocates who specialize in specific issues regarding education, family engagement, community concerns, and health as these affect children, youth and families.

The team works closely with the commissions dealing with external issues. The commissions are responsible for preparing background information and authority for bills in their subject matter area and for recommending appropriate action. Once a position has been adopted, the legislation team is responsible for all further actions on related legislation. This includes relaying information on PTA positions to legislators and communicating PTA action on legislation-related matters to the constituent organizations of California State PTA.

Membership Services Commission

The Membership Services Commission promotes the value of PTA in membership recruitment and retention strategies including marketing outreach and implementation of PTA programs such as National PTA Reflections Art Program, Founders Day, scholarships and grants, awards and more.

Family Engagement Commission

The Family Engagement Commission acknowledges parents as the first teachers of their child and realizes the integral role that parents play in the total development of the child.

The commission supports parents/guardians and family caregivers by strengthening/teaching parenting skills and encouraging involvement in schools and at home, supporting the understanding of childhood development stages, providing resource materials such as the Family Engagement Pocket Pal (in English and Spanish), and networking with agencies and groups that focus on parent involvement.

Student State Board Members

Student State Board Members serve as commissioners on the California State PTA Board of Managers. Student Commissioners are members of the Student Involvement Committee, assigned to a commission and included in the planning and presentation of student involvement workshops. Involving youth on the California State PTA Board of Managers is part of California State PTA’s commitment to training students as community leaders and advocates by giving students a voice and working with them on their concerns. For information on applying to become a student state board member, contact your district PTA president or go to the Student Involvement web page at capta.org (Involving Students).

Service to Unit, Council, and District PTAs
California State PTA Brief Statements on Current Issues

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Organizational Flow Chart (pdf)

Running Your PTA Forms

Legacy PTA Awards

Legacy PTA Awards are given each year by California State PTA to those units, councils, and districts who have reached a certain yearly milestone as a chartered PTA association. Local, council, and district PTAs in good standing who have achieved fifty (50), sixty (60), seventy (70), seventy-five (75), eighty (80), ninety (90) and one hundred (100) years chartered are recognized as Legacy PTAs with a certificate issued by California State PTA. In addition, all Legacy PTA honorees are encouraged to attend the California State PTA convention to receive “A Legacy PTA” ribbon and be recognized for their accomplishment. Awardees who have reached their 100th year as a PTA association will be recognized on stage at the state convention by the California State PTA president.