Financial Officer Transition

Financial records should be put in order for the auditing process shortly before the end of the term of office. The audit must be completed as quickly as possible. The outgoing treasurer cannot pay bills after the books are closed for audit or after the term of office ends. Upon assuming office, the incoming treasurer may deposit funds in the PTA bank account and pay authorized requests for reimbursement bills as needed.

The outgoing treasurer is responsible for preparing the Annual Financial Report, filing all tax forms, uploading the financial report and tax returns to PTAEZ, preparing a Treasurer’s Report from the last association meeting to the end of the term and compiling a list of payments made between January 1 and June 30 that are subject to 1099 and Workers’ Compensation reporting. See Records Retention Schedule and Destruction Policy.

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