Responsibilities of Officers and Chairman

To ensure a successful term of office, certain responsibilities begin as soon as officers are elected. All board members and chairmen are expected to:

  • Accept office or position only when willing to uphold the policies and procedures of the State and National PTA;
  • Accept office only when willing to prepare oneself to fulfill the responsibilities of the office;
  • Study and follow unit bylaws and standing rules;
  • Attend and participate in meetings;
  • Abide by the will of the majority;
  • Respect the privacy of the business of the executive board;
  • Protect members’ privacy by allowing no distribution of membership lists to outside interests;
  • Meet due dates and fulfill assignments promptly;
  • Give accurate and detailed account of all monies entrusted to them;
  • Delegate instead of doing everything;
  • Develop and strengthen leadership;
  • Attend conferences, workshops and conventions;
  • Maintain a procedure book to pass on to one’s successor; and
  • Resign if unable to perform the required duties of the office.

The California State PTA does not recognize co-officers. “Co-officer” implies two people of equal rank sharing one position. In PTA, only one name may be listed for each office, and only one individual may vote. Bylaws may be amended to include additional officers to share the workload.

The bylaws provide the month for the annual election and the date when the term begins. All officers and chairmen are obligated to study and follow PTA bylaws and standing rules. They are also responsible for reviewing, as well as maintaining while they are in office, the Procedure Book specific to their office.

Officers and chairmen are referred to the following professional governance standards to help in understanding individual and board roles for effective PTA work. See also the Professional Governance Standards in brochure format.

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