Responsibilities of Officers and Chairpersons

In managing a PTA, executive board members take on certain responsibilities as soon as they are elected or appointed. They are expected to:

  • Work collaboratively and fulfill the duties of office
  • Uphold the policies and procedures of the California State PTA and National PTA
  • Study and follow Unit Bylaws and Standing Rules
  • Participate in meetings, complete assignments and meet due dates
  • Maintain confidentiality on board business
  • Protect members’ privacy by allowing no distribution of membership lists to outside interests or businesses
  • Supply accurate and detailed account of funds entrusted to them
  • Grow leadership by mentoring new leaders
  • Attend conferences, workshops and conventions
  • Act as a steward to protect the assets of a PTA

California State PTA does not recognize co-officers. “Co-officer” implies two people of equal rank sharing one position. In PTA, only one name may be listed for each office, and only one individual may vote. To share the workload, Bylaws may be amended to include additional officers.

More details on board duties, the structure of your unit and how it functions are outlined in the Bylaws. You can also find specifics on the month for the annual election, the date when the term begins and when the nominating committee is elected.

All Officers and Chairpersons are responsible for reviewing Bylaws as well as maintaining a Procedure Book specific to their position while in office.

In addition, to better understand individual and board roles, set aside time to review the Professional Governance Standards together as an executive board.

(See: ‘Professional Governance Standards’ in California State PTA Toolkit, Forms Chapter)

Print Friendly, PDF & Email