To receive an advance for an approved expense, a Request for Advance form must be completed, approved by the president and returned to the treasurer. A Payment Authorization/Expense Reimbursement form must be filed within 45 days of the advance being received by the requestor. All receipts must be attached to the expense statement. If an advance greater than the expense is received, a refund of the difference must accompany the expense statement. If expenses exceed the amount of the advance but the total does not exceed the approved amount, reimbursement of the difference can be made. If the total exceeds the approved amount, the excess amount must be approved by the board and ratified by the association before the additional amount can be reimbursed.
