A PTA president is responsible for creating an agenda for an executive board or an association meeting. As a tool for managing meetings effectively, an agenda outlines the items scheduled for discussion and in what order they will be handled at a meeting. (See: Sample Agenda and Meeting Planner Fig. R-2).
To prepare an agenda, the president gets input from other officers and chairpersons on what reports, motions or items of business to include on the agenda for an upcoming meeting.
Along with the agenda, written notice of a meeting is sent to members at least ten days before a meeting. It includes the date, time, location and the proposed business to be considered.
For the election of officers and for proposed Bylaws amendments, written notice is given at least thirty days in advance as stated in the Bylaws.
